This Institute of Leadership & Management (ILM) certified program is designed to empower participants to set up and maintain a state-of-the-art Document Control Centre (DCC), operate modern document storage, retrieval and archiving systems, establish an Electronic Document Management System (EDMS) with company-specific procedure, effectively control and manage company documents and records
What you will get from this training?
Course Outline
Day 1
- Basics of Good Documentation and Control
- Introduction to Document Control and Management
- Elements of a Document Management System
- Document Life Cycle Management The Lead Document Controller
- Roles and Functions
- Planning and Organizing Document Control Tasks
- Methodology for Planning and Organizing Task
- Planning and Task Allocation
- Task Tracking Progress Monitoring Stakeholder Management
- Stakeholders Management (Meetings, Interface with Contractors and Subcontractors, Internal Interfaces, Project Team, Technical Team)
- Gate Keeping and Communication
Day 2
- Implementation of Document Control Systems and Rules
- Document Control System
- Definition, Concepts, Business Case
- Consideration and Functional Requirements
- Implementation Plan
- Document Management Technologies
- Implementation of Document Control Rules
- Documenting the Document Control System
- Flowcharts
- Document Control Procedures and Guideline Policies
- Document Template
Day 3
- Management of Document Control Team
- Why Document Control
- The Business Cost of Paper
- Document Management Synonyms
- Document Management of ICT Environment
- Components of Document Management
- Scanning and Indexing Work Flow
- Management of Change
- Groups and Teams
- Company Work Teams and Work Groups
- The Popularity of Teams
- Types of Work Team
- Team Member Roles
- How to Build a Productive Team
- Characteristics of High-Performing Work Teams
- Stages of Team Development
- Ingredients for a Successful Team
- Purpose of Charter
- Components of Team Charter
- Team Charter Validation
- Why Team Fail: The Leadership, Focus and Capability Pyramid
- The challenge of Team Leadership
- Leading Productive Team
- Team Leader Roles
- Team Leader Behaviors
- How to Improve team Performance
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